How to Organize a Session

Organized sessions are a great way to bring distant colleagues together to discuss current research and to advance the field. Anyone interested in the advancement of geography may organize one or more session(s) for the AAG Annual Meeting.

Use the Session Gallery, AAG Knowledge Communities, external listservs, and other channels of communication to publicize your session to potential participants.

Organize your session(s)

1. Have your session participants register for the Annual Meeting, submit an abstract if necessary, and provide you with their 8-digit program identification number (PIN)
2. Log in to the abstract and session submission console
3. Click “New Session” and follow the onscreen prompts to submit the appropriate session type
4. Click "Save and Submit"
5. Check for confirmation via email that your session has been submitted
6. Your session (and Call for Papers, if applicable) will now be visible in the Session Gallery.
7. If you find that you need to edit your session, you may do so by returning to the submission console any time before the final editing deadline (February 21, 2020). However, it is imperative that all participants be added to your session before the session organization deadline (November 20, 2019).

Tips for successful session organization

  • CFPs can be posted in the most preliminary planning stages - all you need is a tentative title and brief description of how interested participants should get in touch.
  • The Session Gallery is searchable, allowing attendees to filter by session type, sponsor group, keyword, theme, and space availability.
  • Each session must use all 75 minutes of allotted time. For paper sessions that do not use the full 75 minutes, additional papers may be added after the submission deadline to complete the time.
  • If you plan to organize more than one session and you would like to run the sessions sequentially, please give them the same, but numbered titles (differing subtitles are fine). For example: Geography Today 1; Geography Today 2. An example of a subtitled approach might be: Geography Today 1: Where Are We?; Geography Today 2: We Are Here.
  • All session sponsorships must be approved by the Specialty or Affinity Group or external organization listed. Learn more about session sponsorships for external groups.