In-Person Meeting Cancellation Options for AAG 2020 Denver

The AAG appreciates the difficulty of making a decision about travel to Denver this year. We hope we can ease the financial burden you might incur by offering fully retroactive refunds to all members who cannot or choose not to attend.

You do not need to submit an explanation; we will honor all requests. We do invite you to leave a comment or describe your situation, if you wish. 

We also encourage you to consider donating your refund to AAG, to help us to absorb the costs of these unusual events, allowing us to offer more member services and virtual meeting options.

Any registered participant who will not attend the meeting in Denver for any reason may be eligible for one of these options:

  • Transfer your 2020 registration to the 2021 meeting in Seattle (Wednesday, April 7th to Sunday, April 11th) or 2022 in New York City; OR
  • Receive a full refund of your 2020 registration. We ask for your patience in processing refunds; OR
  • Donate your refund to AAG to help us to absorb the costs of the free virtual meeting option.

NOTE: You will still be able to attend any virtual sessions after submitting your request. 

In addition, all attendee hotel reservations at the Hyatt and Sheraton have been canceled and guests should receive a confirmation message to the email address they provided at the time of booking.

After June 15: Any 2020 registrations that were transferred to a future year (2021 or 2022) are subject to the cancellation policy of the appropriate year of the new registration. If a request for refund, transfer, or donation was not submitted for a 2020 registration, the registration is automatically transferred to the 2021 meeting and subject to the 2021 cancellation policy.

Registration Cancellation Policy 2021

CANCEL YOUR IN-PERSON REGISTRATION: Those who register for the in-person annual meeting but are unable or unwilling to attend will receive a refund subject to the below fee reduction timeline. Abstract submissions will be removed for those who have canceled unless you are a co-organizer or co-presenter. 

November 20, 2020 - 10% fee
January 1, 2021 - 25% fee 
March 1, 2021 - 50% fee
After March 1, 2021 - 75% fee

CONVERT IN-PERSON REGISTRATION TO VIRTUAL MEETING: Those who register for the in-person meeting but can't attend may change their status to virtual attendance and will receive a refund for the balance of the cost. 

CANCEL YOUR VIRTUAL REGISTRATION: Please note that virtual meeting registrations are non-refundable.

The cancellation process will extend from July 27, 2020, through April 30, 2021.